Time Mastery: Juggling Conflicting Priorities

Your Time Mastery Profile
How to Manage Your Time More Effectively

We all face a daily dilemma …. too much to do and not enough time to do it. Time management concerns how we resolve that dilemma. Time, not activities, is the limiting factor. We must make tough choices about what and what not to do.

Habits area the key to good time management. Good results come from good habits; poor results, from poor habits. Time management is really self-management. Although time is not adaptable, people are.

The important point to remember is that habits are learned behavior. They can be changed. Your habits may control your destiny, but you can control your habits.

The first step may be to change your thinking. Henry Ford put it this way: “Whether you think you can or you can’t, you’re right.” How you think is vitally important. You usually act in ways that are consistent with your beliefs.

In order to improve your time management habits, you must first identify those that need to be changed.

Course Objectives:

During this revealing workshop you will be assessing your habitual time management behaviors. As you do, you’ll become more aware of what your time management habits are, and whether they help or hinder you. We’ll also take a look at Stephen Covey’s ideas on the “Four Quadrants in Which We Spend Our Time,” as well as "Working Sm@art with Microsoft Outlook".

Table of Contents

I Laying the Foundation for Productivity

Priority-Powered Managers
Time Lab Q&A
Changing Your Approach Changes Your Results
Internal Limiting Beliefs
10 Beliefs that Limit Productivity
10 NEW Beliefs & Solutions to Increase Productivity
Manager’s Need to Say NO
Manager’s Need to Encourage Collaboration
To Multi-Task or Not

II Time Mastery Profile

Review “Time Mastery Profile” Instrument
Score Key: Time Mastery Profile
Overall Time Mastery Level
Time Mastery Profile Graph
Identifying Where to Begin

III First Things First

The Gap Between the Clock and the Compass
Methods of Time Management
Four Needs and Capacities
The Endowments
Are You Addicted to Urgency?
The Four Ways We Spend Time
Handout: How to Stay in the Effective Quadrant
Video: “Time Trap II”
Time and Task analysis
Time and Task Log
Priority Planning Grid
Team Exercise
Eliminating Self-Defeating Habits

IV Your Personal Effectiveness Inventory

Interpreting Your Results
Self-Development Domain
Time Orientation Domain

V Managing Projects and Priorities

Project Management is the Process of Managing
How Your Planning and Communication Affects Your Staff and Peers
Daily Habits Worth Cultivating
Weekly and Daily Planning Checklists
Quiz: Goal Setting
Setting SMART Goals
The Four Phases of Project Management
Defining and Prioritizing the Project
Team Exercise: Defining and Prioritizing SMART Goals
Link Goals Together
Develop the Results Habit
Prioritize the Goal and All Supporting Activities
Exercise: Priority Planning Grid
Planning the Project – Sub-Goals
Team Exercise: Project Record
Using a Weekly Plan
Using a Gantt Chart
Implement the Project
Breaking the Procrastination Habit
Following Up

VI Working Sm@rt with Microsoft Outlook